How to Start a Hotel Business: Complete Guide

How to Start a Hotel Business: Complete Guide

According to Statista, the tourism industry grows steadily each year.

Inbound tourism growth by area; as per Statista

What this means, is that although the hospitality industry is saturated, there is still a need for hotels, guesthouses and B&Bs, all over the world.

Armed with the knowledge that the industry is growing, if you follow the steps in this article, you’ll have all the arsenal you need to become a successful hotel business owner and generate a profit fast.

What type of person should you be to thrive in the hotel business?

It goes without saying that hotel ownersneed to have the mindset of an entrepreneur, but to be successful, hotel owners require something extra: a desire to serve.

This is becausethe hospitality industry is known as the industry that most understands customer service, and for your hotel to thrive, you need to be someone who relishes serving others naturally.

While you may not directly interact with your guests, your attitude filters down through your top management, right to the ground staff.

A successful hotel is always born from the culture of its top management, and the culture of top management is always born from the hotel owner.

What specific qualities do owners of successful small hotels usually possess?

  • A desire to serve
  • A need to delight guests
  • Good leadership abilities
  • Tenacity
  • Hard-working
  • Physically fit and healthy
  • Ability to juggle jobs, especially in the early years when you may not be able to afford all the staff you need

What makes a successful hotel?

Marriott Hotels

Image Credit: Marriott

Marriott International group of hotels are some of the most profitable hotel businesses in the world.

What makes a successful hotel depends on its target audience and what appeals to them, but overall, it’s all about the experience.

If your hotel caters to families, then you have to make sure that all family members can be kept satisfied and happy.

TripAdvisor says that the top 10 characteristics of top-ranking family hotels include:

  • Location
  • Activities for the whole family, and holiday programmes to keep kids entertained
  • Playspaces
  • A feeling of “home away from home”
  • Complimentary services to make things easier for families
  • Including a kids menu so that uneaten food is not paid for
  • Cleanliness
  • Helpful staff

On the other hand, the world’s most luxurious hotels may boast ornate furnishings like the hotels listed in the Forbes Travel Guide, and their guests, often from pampered backgrounds and used to the very best, will demand high calibre services that the more average hotel wouldn’t usually consider.

From room service to complimentary breakfast, their staff are highly trained and authorised to do whatever it takes to satisfy a guest because the reputation of the hotel depends on it.

In addition, through exceptional service, staff have been known to create scenarios that have so delighted guests, the hotel has enjoyed positive publicity.

Some of the most luxurious amenities offered by some luxury hotels include:

  • The luxurious Hotel deLuxe in Portland caters to people who consider their pets family; not only is the hotel pet friendly, but they also offer everything guests need for their pets to stay with them, and boast a pet psychologist. The Lowell in New York City takes it a step further by offering room service for pets which includes doggy ice cream.

Afternoon Tea for Pets

Image Credit: FidoFriendly

Hotel deLuxe’s Afternoon Tea for Pets

St. Regis in New York City offers a free Bentley car service to guests needing transport in a 10 block radius of the hotel.

ST Regis Bentley Car Service

Image Credit: TripAdvisor

The Bentley fleet of St. Regis

  • Ballyfin provides a costume department and photo shoots pre-dinner.

Ballyfin Costume Photoshoots

Image Credit: DavidLansing

Guests at Ballyfin dress up for dinner

Now, these are examples from some of the world’s most luxurious hotels, but what if you don’t have the money to start at that kind of level?

In the hotel industry, it’s best to start small and grow. This brings us to our next section…

How to start a hotel business on a budget:

  1. As a prospective hotel owner,start by booking out a room in your own home. The key to making this work is to either make students your primary market so that affordability attracts them, or to offer a unique experience. For example, if you live in a rural area that has been in the news, like Soweto in South Africa, then you can offer a room in a house there, with a Unique Value Proposition(UVP) of something like, “experience Soweto first hand”. Once you begin making money by booking out a part of your home, you can begin to grow, offering more services as you expand, and eventually, setting up a full-fledged hotel.
  2. Try the AirBnB way of instant hotelliering. Hire out your home or other property you own; when it gets booked, move yourself to cheaper accommodation so that you still make a profit. Make sure the pictures of your home are appealing. Once you start making money from regular bookings, you can work out an alternative solution. The key is just to get started.
  3. Hire a business capital broker who has networks of contacts and investors.
  4. If you have some money, find cheap land in a good location, like 19 and 21-year-old brothers Lucas & Travis Boychuk did in 2008 in order to build an action sports resort in 2014. Today, Surf Ranch is a 19 condo action sports resort, with a restaurant, swimming pool plus island and swim-up bar, and is known as the largest skateboard park in Nicaragua.

The story of how two young brothers started a resort with limited funds

How to start a hotel business: 

Step 1: Make a plan

Although it’s possibly the longest step in starting a hotel, a detailed business plan is your foundation. Not only does it determine the success of your hotel and its launch, but it also eliminates wasting time.

If you don’t have a hotel business plan, you won’t know where you are going, and you’ll find yourself constantly on the back foot, taking one step forwards and two back.

In addition, without a hotel business plan, no one will fund your idea, or invest in it.

So firstly: what is your hotel dream?

Take time to visualise what your dream looks like. Use all your senses to imagine how your hotel looks, feels and smells.

You’ll know in your gut when you’ve hit the sweet spot of what you want to achieve, and when that happens, planning can commence.

Here are the steps of how to play out your plan of starting a hotel and what it should include:

Conduct market research

The first phase of starting your own hotel is market research. It also forms the bulk of the work to be done before you can start thinking of the fun stuff, like the actual hotel and operations.

However, the research is what will determine your hotel launch and marketing success and must not be avoided.

Target market

It is essential to intimately understand your primary target market.

You can not start a new hotel without first knowing what your market wants, and you cannot go into creating a great guest experience if you plan to simply cater to all and sundry, because each target market’s needs vary.

Take EVEN Hotels as an example. Their accommodation and services are focused on health and wellness, and they use four focus points:

  • Keep Active
  • Rest Easy
  • Eat Well
  • Accomplish More

As such, all their staff are trained in health and wellness and their facilities wholeheartedly centre around health.

Even Hotels Wellness

This hotel will only attract people who are into health and fitness, while people who prefer eating McDonald’s to green smoothies are not likely guests.

It’s a great way to separate their brand from other hotels that are not focused on health.

With that said, will you target families, business travellers, or the wealthy? Each of those groups will have different needs and if you don’t know what they are, your hotel will not appeal to them.

People who want to enjoy romantic activities together will not appreciate being in an environment where kids are running amok. Guests who enjoy a healthy lifestyle may need vegetarian meal options.

Your marketing plans will also require a very good understanding of who your audience is because you can’t begin to market to the right people if you don’t know what’s going to get their attention.

Tips to get started

  1. There are three ways of finding your ideal target market. The first is to base your hotel on the type of people you already know best, the second is to find out the types of people that would most be attracted to the kinds of things your hotel plans to offer, and the third depends on location and what types of people are drawn to what’s on offer in the area.
  2. It would be helpful to have already established your UVP by this stage.
  3. Gather information about your ideal audience by having conversations with competitor guest-facing staff, or creating surveys aimed at the hotel staff of competitors, social media channels (analyze competitor information on their social media accounts), surveying people you would consider your target audience and checking out competitor reviews on sites like TripAdvisor. What you want to find out is what motivates your audience to choose specific accommodation.
  4. Create a detailed guest persona.

Hotel Guest Persona Example

Image Credit: Otium Boutique

Example of a guest persona

“Location, location, location!”

Location plays a huge role in the success of your new hotel. Probably the two most important elements to generating revenue are location and marketing.

The JW Marriott Las Vegas Resort & Casino is close to some of the top golf courses in Las Vegas, so it would attract golf players. In addition, it is fancier than many surrounding hotels, which also adds to its appeal for its target market.

In Barcelona, hotels situated in the city centre attract people who want convenience. There are major sights to see, the airport is right there, and public transport is easy to find. In the area, Durlet Beach Apartments is a great option for families because it has everything. It’s close to the beach, includes a kitchen and because of its location, it’s easy to get transport for entertainment that is not within walking distance.

Durlet Beach Apartments

Image Credit: Durlet Beach Apartments

Firstly, get the town right. Forbes offers a unique take on the first step to finding out if your ideal town is going to be a good fit. By using the model of hotels like Hampton Inn, Holiday Inn Express, Courtyard by Marriott and Fairfield by Marriott, find out first if those hotels in the local market are charging at least $110 per night as their best available rate. If not, that town will probably not be profitable for your hotel business.

The next most basic thing to analyze is whether you can offer something in that town that’s missing from other hotels in the area, especially the franchised ones like Holiday Inn and so on.

Lastly, the street you choose as your premises must cater to the needs of your target market. Does your hotel need to be close to a train station? Is there entertainment within walking distance? What does the town offer your guests and how will guests get to where they want to go?

The hotel

In this step of your research, you’ll need to determine the type of hotel business you would like to start, and you should have an idea of what you envisage from the visualization exercise you already did in an earlier section of this article.

Now you need to jot down your visualization on paper to make it real. For example:

  • How many rooms would you like?
  • Will it be considered a boutique hotel?
  • Will it focus on affordability or location?

Image credit: Francesca Saraco/Unsplash.

Tips to get started

  1. If you’re strapped for cash, refer to the section that discusses ideas to start a hotel on a limited budget. Also, try these brainstorming tips to find ways to start a hotel business using the resources you already have.
  2. Determine the ideal location for your hotel. Location is of extreme importance when starting a hotel, because people will book when the location is right. And of course, location depends on the audience you will want to attract. Business people need a location that is more central, or where it’s easy to get transport. Families will want things they can do together which are not too far from their accommodation. Couples may want to rekindle the romance with beach walks, horse rides and fun things like bungee jumping. Get the location right and you’ve won half the battle for getting booked out.
  3. Determine whether to build your hotel business from scratch, buy an existing hotel and renovate, or buy a franchise hotel. To get an idea of the average cost, speak with architects and others who will be involved in building/renovating your hotel.

Now that you know your target market and how to attract guests with your new hotel business, you can begin researching your competitors.

You’ll want to find out more about their financial model to give you an idea of what you should be charging (as long as you provide similar services.)

Pricing too low or too high can be lethal for hotel owners. Little Hotelier offers 5 smart pricing strategies for smaller hotels.

Tips to get started

  1. Start with competitor research.
Competitors and industry

Get a feel for what other businesses in the hospitality industry are doing and what’s working for them.

Visit them and simply observe and make notes.

While you certainly want to make your own hotel business unique, your aim of visiting the competition is not to copy them.

There is no better way to understand the authenticity of the hospitality industry than from checking out your competition, not in a competitive way, but rather for the purposes of understanding.

Tips to get started

  1. Find similar types of accommodation to what you would like to build. The easiest way to do this is by doing an internet search with the formula phrase “[accommodation type] + [location]”. I.e., “guest house Rotherham”. Refine your search as you go. Make a list that includes establishment name, rates, services and special notes. Bear in mind that just because they have a website does not mean they are doing well, so don’t copy, just get ideas and observe.
  2. Add your name to competitor subscriber lists so that you get the emails they send.
  3. Network with other hotel owners at exhibitions and groups they attend. Listen more than talk so you can take it all in.
  4. Pay for data that will give you answers.

Step 2: Create your Unique Value Proposition (UVP)

Your target market will determine your UVP.

But what exactly is a UVP?

ConversionXL clarifies it like this: “A value proposition is a promise of value to be delivered. It’s the primary reason a prospect should buy from you.

Essentially, what a UVP does is tell prospective guests why they should pick your hotel, and does so with the least amount of words, providing an understanding of what your hotel business offers, in 10 – 20 seconds of reading it.

When creating your hotel’s UVP, here are some points to remember:

  • Think of it as an executive summary that can be understood within 10 – 20 seconds.
  • Be clear about what makes your hotel identity stand out.
  • Do not include redundant words and promises, like, “Customer satisfaction guaranteed”.
  • Clearly state the benefits of selecting your hotel business.

Now, most businesses boast fancy UVPs, but they are meaningless. An effective UVP will drive every decision and behaviour of the organization. Most of all, within seconds it will convey what you offer that is different to your competitors.

Let’s take a look at two mediocre examples of hotel UVPs:

  • “Cosy stays at affordable rates.”
  • “Stay close to the action in Hallandale Beach.”

Here are examples that get it right:

  • “8-minute walk to Disneyland Park.”
  • “For the bike and biker.”
  • “Lounge in a luxury loft near Wrigley Field.”

Remembering that your guests will book into your hotel as a solution to either avoiding pain or to enhance feelings of pleasure, why will your guests want to book with your hotel? What will it offer that your competitors in the hotel industry won’t?

Blue Magnetic Interactive provides help with how to build a meaningful UVP.

Step 3: Develop your marketing plan

You’ve raised the capital you wanted and built your dream hotel. And yes, it’s a masterpiece. But if nobody knows about its existence, you won’t get guests.

Marketing is key to generating revenue.

What should a hotel marketing plan contain?

Well, firstly, Otium Boutique says, “To optimise your messaging and effectively engage potential guests, you need to understand the intent of their behaviours and the goals they are trying to meet. The head of an HR consultancy firm may be browsing your hotel’s website to find accommodation for an upcoming business trip, but what she really wants is a home-away-from-home, a seamless transition to all the creature comforts and modern technologies that allow her to carry on with business as though she never left the office. Promoting your popular cocktail bar may not be of interest, but letting her know that high-speed WiFi, printing facilities, or same-day professional laundry services are all complimentary offerings demonstrates that you can meet the needs of travelling professionals.

Keep your primary audience in mind when developing your hotel marketing plan.

With that said, flesh out your plan under these headings:

  1. UVP
  2. Vision statement
  3. Mission statement
  4. Goals
  5. Planned services and amenities and income from them
  6. Marketing budget
  7. Target persona
  8. Strengths
  9. Weaknesses
  10. Opportunities
  11. Threats
  12. Main competitors
  13. Sales forecast
  14. Pricing
  15. Key differentiating factors
  16. Brand identity and internal culture
  17. Joint ventures
  18. Guest retention strategies
  19. Support and guest care
  20. Offline advertising
  21. Online advertising
  22. Offline marketing
  23. Online marketing

Get inspired! Here’s one example of a great marketing campaign: Four Seasons provides an online luxury travel magazine with high-quality articles and good resources. It includes subtle but effective marketing to encourage readers to take action like making a booking.

Four Seasons Magazine

The launch of your new hotel requires a separate marketing plan wired to get people excited. You can offer special discounts, or think up other exciting promotional ideas. Leverage social media platforms like Instagram to build social proof for your business through likes and comments. Boost your profile by getting IG likes from reliable sources. Dana Communications discusses pre-opening marketing ideas for new hotels.

Step 4: Form a Legal Entity

The sole proprietorship, partnership, limited liability company (LLC), and corporation are the four main types of business structures.

Forming a legal business entity, such as an LLC or corporation, saves you from being held personally responsible if your hotel business is sued for some unwanted reasons. Additionally, your hotel can gain from tax advantages and increased credibility as well.

You can choose the best state to form an LLC and create an LLC yourself while simply paying the minimal state LLC costs. The cost of setting up an LLC differs from state to state. For instance, if you wish to form an LLC in Florida, you will have to check and consider the Florida state taxes to set up your LLC business.

Step 5: Enquire about permits and zoning

As a new hotel owner, you will need to consult with the local government to understand zoning, permits and building codes for hospitality, and to get an idea of what it will cost for your financial plan.

Step 6: Raise startup capital

If your circumstances allow it,and you have a rock-solid business plan, it would be a good idea to raise startup capital for your new hotel business.

There are various ways of doing that; you need to find the best solution for your needs:

  1. Take out a small business loan. Get expert tips for improving your chances of getting a loan.
  2. For big ideas that are sure to make a lot of money, find angel investors who would be keen to get a share of your hotel business. Geekwire offers advice for pitching to angel investors.
  3. Look for venture capitalists who can also offer valuable advice. Find out how to find funding with this method.
  4. Another idea is to set up a crowdfunding campaign to get small amounts from a lot of different people. Get tips to do it well.
  5. Enquire about incubators to help introduce you to potential investors. Entrepreneurmag offers guidance on what incubators are.
  6. Yet another avenue is friends and family – you never know who will believe in your idea. Be sure to treat them as an investor; avoid the temptation to be sloppy in presenting to them just because they’re friends or family.

When asking anyonefor money, either as an investment or loan, make sure you are prepared and clear about the numbers. This is important because it’s the first clue as to whether you will make a good business founder they can trust.

Create a strong, well thought out plan and then present it to investors and lenders to raise the required funding. It is vital to show confidence and that you’ve given your new business idea enough thought.

Remember that people are only going to help you if they believe your hotel will make money and if they trust that you and the management team will be able to lead your hotel to profit. 

Step 7: Find hotel premises, build and furnish

Depending on which option you’ve chosen, whether to buy land and build, or purchase an existing property and renovate, you need to find the right premises.

In this step, you’ll prepare the premises for guests, and then furnish it to attract the type of people you aim to target.

Start by finding out what room amenities most hotel guests really want.

Step 8: Recruit staff

Recruiting the right hotel employees to help you achieve your vision is one of the most crucial steps to making your entire hotel business run by design.

Using your UVP, it is now time to consider the kind of organizational culture you want in your hotel, because you must not recruit staff until you are clear about what type of people you want running it.

You can always train, but you can’t always find people with the right characteristics to build a profitable business with the right culture.

Image credit: Chuttersnap via Unsplash.

Just as you created a guest persona, so you should create a staff persona, so you know exactly what to look for.

To find the people who possess the characteristics most important to you, get help from a professional to create personality tests. If you’ve never hired hospitality staff before, do some homework about the essentials.

The first staff member to hire will depend on the vision of your hotel, as well as the most pressing, urgent tasks. Ideally, you’ll start with a marketing manager and sales team to help grow the hotel fast, and a project manager who can assist you in getting everything going.

Step 9: Put systems in place

Taking your hotel business plan into account, you’ll now consider which systems need to be put into place to boost operational efficiency.

At the top of the list will probably be your reservation system, and then other software such as:

  • Accounting for operational expenses and revenue management
  • Marketing automation to give you a competitive advantage

Our best suggestion is to think up wish-list processes, and then find the software to fit those best-case processes and sales efforts.

For example, you may have thought about how to make it easy for people to book with you, and one such way is to use a hotel app builder. Similarly, to send follow up messages and other information through SMS you need an SMS service. There are various bulk SMS providers to choose from.

A good idea is to bring a professional process management consultant on board to help.

Alternatively, Greenice gives an overview of how to develop customised hotel management systems.

Step 10: Train your team

Be sure to train your hotel manager and staff to follow processes, and empower them to deal with guests, and handle complaints. Equip them to do whatever it takes to satisfy the people who stay in your hotel.

Hotelogix provides guidance onhow to train guest-facing staff.

Step 11: Open your hotel

Voila! D-Day! Here’s to a grand opening and being flooded with guests.


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